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Contracts Administrator

BP


Location:
South Africa - Johannesburg Metropolitan Municipality - Johannesburg, Johannesburg Metropolitan Municipality
Date:
01/16/2017
Job Code:
77233BR
BP
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Job Details

Contracts Administrator job at BP in Johannesburg | Careers at BP

Contracts Administrator

Req ID 77233BR Job category Sales Countries (State/Region) Johannesburg Metropolitan Municipality Location South Africa - Johannesburg Metropolitan Municipality - Johannesburg

Role synopsis

The purpose of this role is to support activities of the Lubes team, mainly in terms of administration. The primary responsibilities are:

  • managing the contracts repositories, both electronic and physical, as well as checking compliance with any relevant templates; and
  • processing supplier invoices, and managing the purchase order to payment process for the Sales and Marketing teams.

The role is operational in nature, supporting the Lubes team and activities.

Key accountabilities

  • Manage the purchase order to payment process for the Lubes team. This involves issuing purchase numbers, processing invoices (keeping copies of the processed documents so all can access them electronically), receipting the goods, sending off the documents to Accounts Payable, and following up on payment queries when necessary. This service is to be supplied to the Sales and Marketing team predominantly. The notable exception is that all purchase orders relating to trade loans and small equipment offer will be the responsibility of the Trade Loan Administrator.
  • Manage the Optic administration on behalf of Marketing. Optic is the global system which tracks marketing spend, or ASP, against plan. This involves inputting the spend as provided by the various Marketing team members, and inputting the plan annually.
  • Manage the contracts repository for all Lubes customer contracts (workshops, B2B, high street, distributors). This entails managing the electronic filing into the repository, as well as filing the physical hard copy of the contract. This responsibility has nothing to do with the negotiation or signing or approval process, it is around administration and monitoring of existing contracts on behalf of the Sales team, as well as ensuring compliance with contract legislation such as the Protection of Personal Information Act (POPIA). Additionally, this role checks compliance with any templates as given by Legal.
  • Manage the stationery of behalf of the Lubes team.
  • Manage the defensive driving certificate database for the Lubes team, sending out reminders 2 months before expiry to the relevant individuals. Escalate non-compliance to the appropriate line manager.
  • Assist with travel arrangements.
  • Assist with projects, conference arrangements, workshop arrangements, and so on.

The key internal relationships are the Lubes team. There are some external relationships, primarily some suppliers.

Essential Education

Minimum matric.
Skills & competencies:
Enthusiastic and resourceful individual with a minimum of the following:

  • Must display some initiative in relation to responsibilities:
  • Solid relationship-building skills;
  • Good with details and good coordination skills;
  • Good knowledge of JDE (or similar ERP system);
  • Good IT literacy as all the foundation work will be in a computerised environment;
  • Must be a team player yet able to work autonomously;
  • Customer orientation; and
  • A positive, friendly disposition is necessary in this support service.
Experience (years and nature)
Some experience servicing a customer base, internal or external, within a computerised environment is required.

Essential experience and job requirements


Skills & competencies:
Enthusiastic and resourceful individual with a minimum of the following:

  • Must display some initiative in relation to responsibilities:
  • Solid relationship-building skills;
  • Good with details and good coordination skills;
  • Good knowledge of JDE (or similar ERP system);
  • Good IT literacy as all the foundation work will be in a computerised environment;
  • Must be a team player yet able to work autonomously;
  • Customer orientation; and
  • A positive, friendly disposition is necessary in this support service.
Experience (years and nature)
Some experience servicing a customer base, internal or external, within a computerised environment is required.

Other Requirements (e.g. Travel, Location)

There are no additional requirements. Please respond with N/A below.

Desirable criteria & qualifications

Minimum matric.

Skills & competencies:

Enthusiastic and resourceful individual with a minimum of the following:

· Must display some initiative in relation to responsibilities:

· Solid relationship-building skills;

· Good with details and good coordination skills;

· Good knowledge of JDE (or similar ERP system);

· Good IT literacy as all the foundation work will be in a computerised environment;

· Must be a team player yet able to work autonomously;

· Customer orientation; and

· A positive, friendly disposition is necessary in this support service.

Experience (years and nature)
Some experience servicing a customer base, internal or external, within a computerised environment is required.

Relocation available

No

Travel required

No

Is this a part time position?

No

About BP

Our business is the exploration, production, refining, trading and distribution of energy. This is what we do, and we do it on a truly global scale. With a workforce of nearly 100,000 employees, BP operates with business activities and customers in more than 100 countries across six continents. Every day, we serve millions of customers around the world. We are continually looking for talented, committed and ambitious people to help us shape the face of energy for the future.

BP Southern Africa (BPSA) is part of the global BP group. The major markets of BPSA are in South Africa and Mozambique.

BPSA has 5 main businesses operating in Southern Africa:
- The Southern Africa Fuels Value Chain (SA FVC), which is responsible for the refining, marketing, wholesaling and supply of liquid fuels;
- Air BP, which supplies quality jet fuels to the aviation community;
- BP Marine, a leading supplier of fuels, lubricants and technical services to the marine industry;
- LPG, which supplies safe and reliable liquefied petroleum gas;
- BP Lubricants, which markets and supplies high quality, high value lubricants, the most famous being the Castrol brand.

BPSA is a dynamic company that aims to attract and develop talent of high caliber. A career with BP is rewarding and challenging, and opportunities for further growth and development are abundant.

Segment

Downstream

Closing Date

[ "20-Jan-2017" ]

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